When planning an event, you want to make sure that it has everything. From quality décor to every kind of digital equipment required, any occasion must have event essentials to be a success. At the same time, event planners must also consider their budget because event essentials cost money.
Procuring everything for an event can drive up the cost considerably to the extent that difficult decisions need to be made. You may have to forgo lavish décor to get sitting or cutlery for your event. There is, however, one way you can get all the event essentials without going over budget. That is through renting.
Top Event Rentals For Any Occasion
Venue is not the only event rental that your occasion needs. It makes sense to rent other event essentials as they are only required for a short period. Here are our top event essentials you need to rent for your event:
The Setup
This includes more than just the décor. Yes, the décor is very important as it helps to set the ambiance for the occasion and assist in the marketing for the event, yet the setup consists of a lot more. Many corporate events require a stage, while outdoor events require a canopy or canopies.
Additionally, décor like flowers, vases, drapes, balloons, or lamps must be purchased. Unfortunately, the utility of such items goes down fairly quickly once the event is over. Events like weddings, bar mitzvahs, and high school reunions occur once in a lifetime. It is much more feasible to rent the entire setup and return it as soon as the event ends rather than buy everything and wonder what to do with it afterward.
The Lighting
Good lighting is essential for indoor and outdoor events. Even if the function is outside during the day, there may be more than natural lighting. Renting lighting equipment is not only a cost-effective method of brightening up any occasion, but it is also a safer option.
Light rental companies provide not only the equipment but also installation services. You do not need to hire professionals to install the lighting equipment since the company will send its staff. These professionals are well-acquainted with the equipment being rented, greatly minimizing the dangers that may occur due to improper installation. The staff can also do on-the-spot repair work if the need arises.
The Audio Visual Equipment
The audio-visual retail industry is worth £0.4 billion, and the repair industry is worth a whopping £2.5 billion. This implies that buying audio-visual equipment is not a one-time expense but requires continued spending on equipment repair and maintenance.
Buying digital equipment has another major downside: the rapid pace of innovation, which quickly makes existing technologies obsolete. Renting audio and visual equipment like speakers, audio systems, television displays, computers, and other similar devices allows you to access the most advanced equipment in the market at a fraction of the price that you may have to pay if you were to purchase the equipment yourself.
Plenty of services offer audio-visual equipment for rent at very competitive prices. Click here for TV rentals and other kinds of equipment that you may need for your event.
The Furniture
Furniture and furnishings are needed to maximize the comfort of your guests. The guests are the heart of the event. They must be accommodated appropriately so they can enjoy the occasion for which the event is being held. Furniture like chairs, tables, sofas, and carpets create a welcoming atmosphere and optimize utility by making a space suitable for people to come in.
You can rent any furniture, including round tables for formal dinners, colorful furniture for birthday parties, and elegant chairs for wedding ceremonies, and deliver them to your event venue. This saves you the pain of bulk-buying furniture you only need for a few hours. Renting furniture for an event is the smartest option since you will also not have to worry about moving the furniture around and having to store it after the event’s conclusion.
Cutlery and Glassware
Many events include meals as part of the program. Catering is another integral part of event planning since providing food and drinks, even for a handful of guests, can’t be managed without hiring professionals.
Catering services offer much more than fresh food and drinks. Most good catering companies cover a range of services, including plates, glasses, and various cutlery items. It is better to hire a single catering company to make the food and provide the cutlery as it minimizes the chance of mistakes and mismanagement.
The company providing the food has a better idea of the type and quantity of required cutlery. If soup and appetizers are to be served before the meal, the catering service will provide soup bowls and small plates for the initial course. This attention to detail makes events go smoothly.
Additional Essentials
These will depend upon the type of event you are holding. For a beach party, you will need to rent pool equipment; for a birthday party, you may need to rent inflatables for the kids to bounce around and play.
Specialty items like these require a lot of work to obtain and usually cost a lot. The great news is that plenty of companies offer such items for rent at very reasonable prices.
Financial Management and Event Planning
Financial management may not be as exciting as picking out the décor or designing the menu for the vent, but it is a vital aspect of event planning. No matter how well-financed an event is, there is always a budget. Budget constraints can severely limit your ability to organize an event.
Yet, this may only sometimes be the case. If you are smart enough, you will know it is better to get most event essentials on rent. Renting saves you money and the trouble of purchasing, transporting, and storing many useless items as soon as the event ends.
Renting event essentials has evolved to such an extent that many people now rent items like clothes, like wedding gowns and tuxedos, to cut costs. With the rising cost of living and other essential expenses, the economy is changing, so renting event items is not just a logically sound decision but a necessary one.
